Your Dream Home and The art of giving your Architect a great design brief.

The Short and Simple

Often, as an architect my go-to questions during initial site visits are a handful of straightforward ones:

-          How many bedrooms do we need?

-          Are you interested in renovating, extending, or going up?

-          What does your family dynamic look like?

-          What is your construction budget expectations?

-          Have you worked with an architect before?

There’s no doubt these details are critical. However, we’ve found they don’t paint the full picture of who you are and what you're about. The answers rarely reveal your interests or your vision for the project. For our studio, the process of developing a return brief is ongoing and refined at each design stage. In this article, we’ll explore key starting steps in beginning a project brief for an Architect.

The Coffee Shop Conversation

Many things in our studio start with a conversation—and if you're stuck on how to write your brief, this is no different. A simple, open-ended conversation with your architect is our first suggestion. We encourage sitting down with our clients for a open session in search of anything and everything beyond the short and simple.

-          Do you enjoy cooking and entertaining? What does a dinner party or poker night look like for you?

-          What are your family’s hobbies—from trips to the nearby park to Friday night game nights?

-          Where do you see value in the project? Often, clients align with a key area of value, whether it's thermal efficiency, low-maintenance exterior materials, or premium interior finishes.

-          What is your ideal backyard space—veggie gardens, large entertaining areas, fire pits?

-          When do you want the project constructed?

-          Is there a need for multi-generational living? What does privacy vs. public space mean to you and your family?

A 30–60-minute introduction conversation with an architect around these topics can provide valuable insight into your project—and help us understand your lifestyle, values, and ambitions.

The Non-Negotiables & The Negotiables

We’ve often been in conversations where a key non-negotiable is identified—often the number of rooms, or, for example, double glazing and achieving a sensible star rating for thermal performance. And that’s totally fair. It’s important to identify your priorities early, within the limitations of budget, space, and time.

-          Backyard space

-          A pantry adjacent to a spacious kitchen

-          A second living room

-          A multi-purpose space that doubles as a study and guest room

These elements reflect what’s most important to you and how you live. Don’t be afraid to highlight what would make the project unfeasible from your perspective.

And then—there are the negotiables. These are the “nice-to-haves” that may be reconsidered once construction budget is further reviewed. For instance, many of our designs include considerations for beautiful landscaping and swimming pools—but if those aren’t a priority, they often fall out of scope as the budget evolves. We find it useful establishing items that are achievable at a later day, alike landscaping and a pool we often see those items being constructed later with no consequences. Establishing a clear list of non-negotiables and negotiables early on brings clarity, priority, and balance—saving time, money, and frustration down the track.

That sense of home - for you

By step 3, hopefully you’re feeling the momentum of a dream project coming together. You’ve narrowed down the simple needs and the more complex, pragmatic elements. Now, ask your family: How do we want the house to feel? Consider:

-          What aesthetic style speaks to you—heritage, contemporary, or completely quirky?

-          Does the architect’s ethos align with your preferences?

-          Are there particular projects or details you love 

Have you created a mood board of inspiration? What draws you to those images? What we’re looking for is what you value—from exposed structures to the mood of a sunset through a glazed panel. Understanding your emotional and visual preferences helps us build a space that feels truly yours.

Conclusion

There is no such thing as a perfect brief. It’s an ongoing dialogue throughout the entire project. Yes, we start with the simple questions—but if you’re looking for reassurance and alignment with the right team for your dream home, the steps above are essential.

-          Be open and honest in early conversations. Talk about yourself, your family, your pets, even the overseas relatives.

-          Be firm on your non-negotiables. Define what matters and remove what doesn’t.

-          Dive deep into your inspiration. Ask why you love what you love—and ask your architect what’s required to bring it to life.

-          By identifying what evokes emotion or meaning, we can translate those cues into design solutions.

In Summary: Briefs are Conversations, Not Checklists

There is no perfect brief—just an evolving conversation between you and your architect. And while we always begin with the simple questions, the real value lies in the deeper discussions around lifestyle, priorities, and vision.

Those first design meetings, consider:

-          Sharing your story. Introduce your family, your routines, your pets, and your goals as your response to a concept design. Be blunt in approach: ‘That laundry is far too small for dexter our border collie’

-          Defining your non-negotiables and negotiables—early and honestly.

-          Exploring inspiration—not just what you like, but what you feel when you see it.

-          Being open to dialogue. Some of the best design outcomes evolve from unexpected ideas and collaborative thinking.    

Final Thought:

Your dream home doesn’t begin with a sketch—it begins with a conversation. The more you share, the better we can design a space that feels tailored, timeless, and truly yours. We would love to hear from you. Call us on +61 401 819 636, email ash@ashleyoneill.com.au, or send us a message through our Contact page.